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ROHG.org Privacy Policy

Type of website: Homeowner’s Group
Effective date: 14th day of November, 2022


ROHG.org (the “Site”) is owned and operated by River Oaks Association, Inc.
River Oaks Association, Inc. can be contacted at:

River Oaks Association, Inc
riveroakswoodstock@rohg.org
P.O. Box 555
Woodstock, GA 30188

Purpose

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

  1. 1
    The personal data we collect;
  2. 2
    Use of the collected data;
  3. 3
    Who has access to the data collected;
  4. 4
    The rights of Site users.

This Privacy Policy applies in addition to the terms and conditions of our Site.

Consent

By using our Site users agree that they consent to:

  1. 1
    The conditions set out in this Privacy Policy; and
  2. 2
    The collection, use and retention of the data listed in this Privacy Policy.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

  1. 1
    First and Last name;
  2. 2
    Email address;
  3. 3
    Phone number;
  4. 4
    Address; and
  5. 5
    Payment information.

This data may be collected using the following methods:

  1. 1
    Creating an account
  2. 2
    Paying dues
  3. 3
    Making a donation

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. 1
    Communication; and
  2. 2
    Processing contributions

Who We Share Personal Data With

River Oaks Association, Inc. officers and committee members.
We may disclose user data to members of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. 1
    If the law requires it;
  2. 2
    If it is required for any legal proceeding; and
  3. 3
    To prove or protect our legal rights.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored indefinitely.

How We Protect Your Personal Data

In order to protect your security, we use the strongest available browser encryption. All data is only accessible to River Oaks Association, Inc. officers. Our officers are bound by strict confidentiality agreements and a breach of this agreement would result in the officer’s removal.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The internet as a whole can be insecure at times and therefore, we are unable to guarantee the security of user data beyond what is reasonably practical.

Children

We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer.

How To Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:

Shaun Simpson

president@rohg.org
P.O. Box 555
Woodstock, GA 30188

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy, we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer Shaun Simpson, at:

Shaun Simpson

president@rohg.org
P.O. Box 555
Woodstock, GA 30188

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